International Studies & Programs

For Exhibitors

Welcome to the annual Education Abroad Expo (formerly known as the Study Abroad Fair) at Michigan State University. The 2017 Expo will take place on Thursday, September 28th at the Breslin Center. This is the largest event sponsored by the Office for Education Abroad and has been highly successful over the past two decades with an average attendance of 3,000 to 4,000 students.

Tables may be reserved by current program directors, representatives from MSU colleges, MSU services units, and MSU partners from abroad.  The Expo is NOT open to outside vendors or anyone not affiliated with current MSU Education Abroad programming.

The deadline to reserve space has passed. If you would like to participate in the Expo, please check with your college representatives to see if you can display materials at their table as space assignments are being finalized.  

WHAT EDUCATION ABROAD PROVIDES EXHIBITORS

  • 6-foot table
  • Two chairs per table
  • White linens for each table
  • Access to electrical outlets (an extension cord may be needed, so please bring one)
  • Wireless network access
  • Lunch
  • Concession voucher
  • Welcome packet (sign-up sheets, name tags, Expo Guide & Map)
  • Flyer of upcoming information meetings (contact Kyle Anderson to be included)
  • Parking validations (for off-campus exhibitors)
  • Prize for best display
  • Event promotion (posters, website, social media, advertising, etc.)

NOTE: The Office for Education Abroad will NOT BE SUPPLYING PROGRAM FLYERS this year.  Please plan accordingly.

SCHEDULE

  • 10:30 am: Set-up (enter through SW Harrison gate)
  • 11:00 am: Boxed lunches available for program leaders, staff and other exhibitors
  • 12:00 pm: Expo opens to students
  • 5:00 pm: Best Display awarded
  • 6:00 pm: Expo closes

Please contact Cheryl Benner with questions about participating.

Special contest from STA Travel

Final List of Exhibitors

Accommodations

For our visitors from off-campus who need overnight accommodations, the Kellogg Hotel and Conference Center on Harrison Avenue is the closest venue to the Breslin Center. The Kellogg Reservation line is (800)-875-5090.

Additional local accommodations can be found at Travel at State.

Individuals are responsible to pay their own room, tax and incidentals.

Parking and directions

Parking is available for MSU faculty/staff in lot 63E (enter off Shaw Lane). Public parking is available in lot 63W (enter off Harrison Road) and is a pay as you stay lot. Additional parking information can be found on the Breslin Center website.

Directions to the Breslin Center

Check-in

Program directors and other exhibitors may arrive at the Breslin Center beginning at 10:30 am and should enter through the Southwest Harrison entrance. Office for Education Abroad staff will be available to direct you to your assigned table.

The Expo takes place until 6:00 pm. PLEASE be sure your table remains staffed until the end. Many students arrive between 5:00 and 6:00 pm and will be discouraged to find empty tables.

All display materials are the responsibility of the exhibitor and must be taken with you at the end of the expo. The Office for Education Abroad will recycle or throw away items left behind.

Table displays

The Office for Education Abroad encourages you to create the best display at this year’s Education Abroad Expo!  Not only will your creative efforts attract more students to your table, you’ll also be eligible to win* a special gift basket filled with a wonderful assortment of gourmet delights from around the world!

Here are some ideas for creating an original and effective display:

  • Display PHOTOS from your program
  • Show VIDEOS taken on site
  • Exhibit interesting ARTIFACTS
  • Distribute INFO SHEETS about your program
  • Have MEDIA items such as newspapers, magazines or postcards from abroad
  • Offer FOOD items relevant to the region where your program takes place
  • Create a POWERPOINT presentations displayed on a laptop
  • Select MUSIC to play from your program’s region
  • Display or wear costumes or CLOTHING from the host culture
  • Drape FLAGS from your destination abroad over your table
  • Furnish actual ITINERARIES from last year’s program
  • Staff your table with PAST PARTICIPANTS or EXCHANGE STUDENTS

*MSU students, staff members, and/or outside associates (determined by EA) will walk through the expo and judge your display based on how informative, creative, and inviting it is for students. Winners will be announced at 5:00 pm and will be presented with their prize at that time.

NOTE: Items are not allowed to be taped to the walls of the Breslin Center. Please display materials on your table or via a self-supporting easel.

Lunch

A variety of boxed lunches will distributed to program directors, staff and exhibitors ONLY beginning at 11:00 am. (Special dietary needs should be indicated when submitting RSVP.) You may choose to eat at your table or a designated seating area. Please be sure your table is staffed at the start of the expo as students will be lined up right at noon!

Vouchers will also be available at check-in for afternoon snacks and/or beverages from the concession stand.

Shipping materials

Exhibitors wishing to send materials for their table ahead of the Expo, please use the following address:

Office for Education Abroad

c/o Cheryl Benner

International Center

Michigan State University

427 N. Shaw Lane, Room 109

East Lansing MI 48824

USA

Materials must arrive not later than September 25, 2017.